NOTARYSPACE · INTERNATIONAL DOCUMENT SERVICES
Prepare your Canadian documents for use abroad with clear guidance on notarization, authentication and apostille requirements.
Document eligibility, issuing authority and destination-country requirements are assessed case by case.
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An apostille is an official certificate used in the international authentication process. The government competent authority issues it; Notaryspace helps you review and prepare your documents and arrange the agreed processing steps. An apostille concerns the relevant official signature or seal, rather than approving the substance of your document.
Tell us the destination, document type and issuing jurisdiction. Those details help establish whether you need notarization, which authority should receive your request, and whether the destination requires a further consular step.
Ask whether the recipient requires a particular certificate format or a recently issued copy. Obtain the appropriate government-issued record first. Do not assume that a notarized photocopy will replace an original certificate.
Confirm whether the recipient wants a diploma, transcript, institution verification or certified copies. Bring originals if a certified true copy is required. Check whether the documents must remain sealed.
Obtain the overseas recipient’s required wording and witness instructions before signing. If Ontario notarization is required, arrange an in-person appointment. Ask separately about translation and destination-specific execution requirements.
Identify the legal entity, document issuer and intended use. Confirm whether the recipient wants a government-issued corporate record, a company document signed before a notary, or an accompanying declaration.
Ontario Official Documents Services is the starting point for checking Ontario eligibility. A different province or Global Affairs Canada may be responsible for other records. Sending the package to the wrong authority can delay your request.
Use the government’s jurisdiction and document eligibility tools before submission: Ontario authentication guidance and Global Affairs Canada requirements. The destination’s instructions still determine what you must provide.
For a destination where the Apostille Convention applies, an apostille generally removes the additional embassy legalization step. For other destinations, authentication followed by embassy, high commission or consulate legalization may be necessary. Consult the relevant mission and the receiving organization before arranging processing.
Use the country search above to open a destination guide and its official links. If your instructions differ from a general guide, obtain clarification directly from the receiving authority.
The CAD $37.95 attestation fee applies to attestation; it is not a complete apostille package price. Your quote should identify any notarial work, preparation or coordination service, authority charges where applicable, translation, consular fees, courier costs and applicable taxes.
Processing time depends on the competent authority, document checks, consular steps and delivery. Tell us your deadline before proceeding. Ask for current estimates after the document review; a requested deadline does not guarantee expedited government processing.
For an estimate, provide the document type, issuing province or country, destination, number of documents, whether you have originals, and preferred return method. Confirm the submission and return arrangements before sending originals.
No. Requirements depend on the document and the authority processing it. Some public records may be submitted directly, while other documents need a notarial act first. Check eligibility before arranging unnecessary work.
A foreign public document generally needs the authentication route of its issuing country. A Canadian notarial act involving a foreign document is a separate question. Describe the document and recipient’s request so the appropriate authority can confirm eligibility.
A scan may help with an initial review, but processing can require original paper records or a properly notarized document. Do not mail a printout until its eligibility has been confirmed.
Ask both the processing authority and the overseas recipient. They may have different language requirements. Confirm the accepted translator qualifications and whether a translator’s affidavit is required before ordering the translation.
No. The receiving organization decides whether your document’s format, contents, age and other details meet its requirements.
Yes. You can follow the relevant government authority’s application process directly. Our assistance is available if you want help reviewing preparation and coordinating agreed steps.
Check Ontario Official Documents Services and Global Affairs Canada for current eligibility, submission instructions and processing information. Guidance reviewed October 31, 2026; confirm requirements again before submitting.
Visit Notaryspace at 6700 Century Avenue, 3rd Floor, Suite 318, Mississauga, ON L5N 6A4. Arrange your appointment before travelling to the office. Tell us your document type, number of signers, deadline and where it will be submitted so we can confirm the next steps.
Questions about preparation? Email [email protected]. Avoid sending unnecessary identity documents with an initial inquiry.
