Start with your situation and mission
Use the current instructions for the mission serving your residential address. The references below are for the named offices and routes; do not assume their checklist applies to every address in Canada. Confirm jurisdiction, citizenship eligibility, passport type and the current application route before preparing documents.
Documents you need — by application route
Use the packet for your situation. Supplementary lists add to the applicable core records. “Not specified” does not mean a requirement can never be added by the mission.
MRP renewal, age 16 or older — Toronto
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| MRP renewal application | Complete both sides; follow legal-paper/printing instructions | Not specified for this item | This application route |
| Contact slip | One per applicant | Not specified for this item | This application route |
| Photographs | Two colour passport-size photos | Not specified for this item | This application route |
| Most recent passport | Original expired passport; follow cancellation instructions if still valid | Not specified for this item | This application route |
| Passport biodata page | Two clear colour photocopies | Not specified for this item | This application route |
| New civil-status or citizenship documents | Original plus two colour copies | Foreign supporting documents require apostille under the Toronto instructions | Changes since the first MRP application |
| Payment / return arrangements | Current money order and any required prepaid return envelope | No notarial act described | This application route |
Additional records for ages 16–17
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| Parent’s valid identification | Two clear colour copies of the ID used in section 3 | Not specified for this item | This application route |
| Custody / divorce records | Original court documents and permissions as specified | Confirm any separate authentication requirement | Where applicable |
Child under 16 — Toronto
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| Child application | Fully completed official minor form | Not specified for this item | This application route |
| Parent/guardian and child attendance | Appointment, interview and live image capture | Not specified for this item | This application route |
| Non-applying parent’s permission | Statutory declaration naming the child and birth date | Confirm execution of the declaration with the consulate | Both parents cannot attend; sole-custody exception may apply |
| Non-applying parent’s valid photo ID | Notarized photocopy | NOTARIZED COPY specifically listed | When the absent-parent declaration is required |
| Child’s birth certificate | Accompanies that declaration | Not specified for this item | This application route |
| Death / custody / divorce records | Original applicable records | Confirm route-specific authentication | Where applicable |
Lost, stolen or mutilated MRP — additional documents
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| Lost/mutilated/stolen notification | Completed official notification | NOTARIZED, stamped and signed | This application route |
| Replacement passport application | Use the new-passport route; consular appointment/interview required | Not specified for this item | This application route |
| Photograph | One recent colour passport-size photo under the additional replacement list | Not specified for this item | This application route |
| Police incident report | Police must send the report as instructed | No notarization substitute | Lost/stolen passport, even if expired |
| Fire authority report | Official report | No notarial act described | Loss by fire |
Follow the replacement instructions in addition to the applicable core records; do not submit a lost/mutilated case as an ordinary mail renewal.
Need help with a listed document?
Notaryspace is at 6700 Century Avenue, 3rd Floor, Suite 318, Mississauga. Send the mission’s request so we can confirm the required service and total fee. Passport processing remains with the issuing authority.
Where a notary or consular step may fit
- The Toronto mission states that it serves Ontario. Confirm another mission if you live elsewhere.
- For a child under 16, when both parents cannot attend and the sole-custody exception does not apply, the instructions describe a non-applying parent’s declaration with a notarized identification copy.
- The lost/stolen/mutilated route calls for a notarized notification and a consular appointment.
- The instructions treat applicants aged 16–17 differently from children under 16. Check the age-specific paperwork and foreign-document apostille requirements.
Do not use IRCC IMM 5604 or a Canadian passport declaration as a substitute for the Trinidad & Tobago document requested by the consulate.
Prepare the application records
- Use the current Toronto forms index and select the age-appropriate instructions.
- Prepare passport records, photographs, contact slip and any newly relevant civil-status documents.
- Ask about foreign supporting-document apostilles and any custody records before submission.
Routine renewal and special cases are different
Explain whether the passport is expiring, lost or damaged, or whether a name or other detail is changing. For a child, ask about age-specific forms, parental authority, consent, custody records and attendance. Check current photographs, official fees, payment methods and delivery instructions directly with the mission. No processing-time guarantee is given by this guide.
Arrange only the document service you need
If a written instruction calls for a notarial act, provide the exact document and wording to our office before booking. Leave applicable witnessed signatures and official certification blank until instructed. Do not replace a mission’s prescribed form with an IRCC form or a generic letter. A local appointment does not issue the passport or replace a consular appointment.
Ask Notaryspace about a supporting document →
Official sources and forms
These links are the source of the guidance, not a substitute for confirming the current instructions for your application. Official forms remain on the authority’s website.
Keep a preparation checklist
Our renewal checklist tool helps you organize questions and next steps. You can check off tasks, download a copy or print it. It requests no passport number or identity upload and does not submit an application. Keep your completed official documents separately and follow the authority’s submission instructions.