Start with your situation and mission
Use the current instructions for the mission serving your residential address. The references below are for the named offices and routes; do not assume their checklist applies to every address in Canada. Confirm jurisdiction, citizenship eligibility, passport type and the current application route before preparing documents.
Documents you need — by application route
Use the packet for your situation. Supplementary lists add to the applicable core records. “Not specified” does not mean a requirement can never be added by the mission.
Adult renewal — Toronto
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| Confirmed passport appointment | Official booking confirmation | Not specified for this item | This application route |
| Application form | Form received through the official booking process | Not specified for this item | This application route |
| Latest Philippine passport | Original plus biodata-page photocopy | Not specified for this item | This application route |
| Citizenship / Canadian-status evidence | Original and copy of the applicable evidence listed by the consulate | Not specified for this item | This application route |
| Return envelope | Tracked Canada Post Xpresspost | No notarial act described | If you choose return by mail |
Personal appearance is required. Routine renewal does not automatically call for a notarized affidavit.
Source: Toronto: adult renewal
Minor renewal — Toronto
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| Appointment and application | Official confirmation and completed form | Not specified for this item | This application route |
| Child’s latest passport | Original plus biodata-page copy | Not specified for this item | This application route |
| PSA birth certificate / authenticated Report of Birth | Original and photocopy | Not specified for this item | This application route |
| Citizenship / Canadian-status evidence | Original and photocopy, as applicable | Not specified for this item | This application route |
| Both parents’ passport or government ID | Original and photocopy | Not specified for this item | This application route |
| Parents’ marriage certificate | Original and photocopy | Follow mission instructions | When the married parents’ child is accompanied only by the father |
| Special power of attorney and companion ID | As specified for the child’s parental circumstances | Philippine mission authentication where executed abroad; Canadian notarization alone is not the full step | Adult-companion cases |
Lost passport — extra replacement documents
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| Affidavit of loss | Official prescribed affidavit | Notarized; consular notarization is also offered | This application route |
| Police report | Report in English | No separate notary requirement stated | Lost VALID passport |
| PSA birth certificate / Report of Birth | Original and photocopy | Not specified for this item | This application route |
| PSA marriage certificate / Report of Marriage | Original and photocopy | As instructed | Where applicable |
| Lost passport copy | If available | Not specified for this item | This application route |
Also follow the replacement route’s core appointment, appearance, citizenship/status and return requirements.
Damaged passport — extra documents
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| Affidavit of explanation / mutilation | Use the official document accepted for your case | Notarized; consular notarization is also offered | This application route |
| Damaged passport and civil records | Passport and PSA records/copies listed in the replacement instructions | Not specified for this item | This application route |
Changing surname from maiden to married
| Document | Format / quantity | Notary / attestation | When it applies |
|---|---|---|---|
| PSA birth certificate / Report of Birth | Original and photocopy | Not specified for this item | This application route |
| PSA marriage certificate / Report of Marriage | Original and photocopy; security paper | Not specified for this item | This application route |
Other name changes or discrepancies have different correction routes. Ask the consulate rather than substituting an affidavit.
Source: Toronto: adult renewal
Need help with a listed document?
Notaryspace is at 6700 Century Avenue, 3rd Floor, Suite 318, Mississauga. Send the mission’s request so we can confirm the required service and total fee. Passport processing remains with the issuing authority.
Where a notary or consular step may fit
- The adult renewal instructions require a consular appointment and personal appearance; an ordinary renewal does not automatically mean a notarized affidavit is needed.
- The lost/damaged guidance lists a notarized affidavit of loss or explanation, depending on the situation, and offers consular notarization.
- Minor applications involving an adult companion can require an SPA and Philippine mission authentication. Canadian notarization alone should not be assumed sufficient.
- Applicants who became Canadian citizens must check the retained/reacquired citizenship evidence relevant to their circumstances.
The passport appointment is with the Philippine consulate. A notary appointment is a separate service for an applicable supporting document.
Prepare the application records
- Review the appointment instructions and obtain the application form through the official process.
- Prepare the latest passport or available copy, identity/citizenship evidence and documents requested for your situation.
- Check the separate renewal, minor, replacement or name-change instructions before selecting a form.
Routine renewal and special cases are different
Explain whether the passport is expiring, lost or damaged, or whether a name or other detail is changing. For a child, ask about age-specific forms, parental authority, consent, custody records and attendance. Check current photographs, official fees, payment methods and delivery instructions directly with the mission. No processing-time guarantee is given by this guide.
Arrange only the document service you need
If a written instruction calls for a notarial act, provide the exact document and wording to our office before booking. Leave applicable witnessed signatures and official certification blank until instructed. Do not replace a mission’s prescribed form with an IRCC form or a generic letter. A local appointment does not issue the passport or replace a consular appointment.
Ask Notaryspace about a supporting document →
Official sources and forms
These links are the source of the guidance, not a substitute for confirming the current instructions for your application. Official forms remain on the authority’s website.
- Toronto: adult renewal
- Toronto: minor renewal and adult companion
- Toronto: lost or damaged passport
- Toronto: dual-citizen applications
- Official affidavit of loss PDF
- Official affidavit of mutilation PDF
Keep a preparation checklist
Our renewal checklist tool helps you organize questions and next steps. You can check off tasks, download a copy or print it. It requests no passport number or identity upload and does not submit an application. Keep your completed official documents separately and follow the authority’s submission instructions.