Digital Certified True Copy Services in Ontario
A Digital Certified True Copy is an officially notarized copy of an original digital document. It confirms that the version you present is a true, accurate and unaltered copy of the source file. At Notaryspace, our licensed Ontario notaries notarize and certify true copies of digital documents for legal, professional, educational and immigration purposes.
To request this service, you can book an appointment online or contact us with your questions. Notaryspace provides both in-person and remote notarization where permitted by Ontario regulations.
What Is a Digital Certified True Copy?
A Digital Certified True Copy is a notarized copy of a document that originally exists in electronic form, such as a PDF, electronic certificate, digital transcript or online government record. The notary reviews the original electronic file and then certifies that the printed or electronic copy is a true copy of the digital original.
The original document does not need to be in English. We certify documents in any language for both private and public use.
Examples of Digital Documents We Can Certify
- PDF bank and financial statements
- Electronic university and college transcripts
- Online government records and certificates
- Digital employment letters and reference letters
- Immigration and visa documents in electronic format
- Email-issued confirmations and certificates
How Our Digital True Copy Certification Works
1. Provide the Original Digital File
You share the original electronic document with our notary, either by secure upload or during your appointment. The file must be the original version, not a photo of a printout.
2. Verification of Authenticity
Our notary reviews the digital file to confirm it appears genuine, complete and unaltered and that it matches the format normally issued by the organization that created it.
3. Printing and Certification
We print the digital document, or where allowed provide an electronic notarization, and apply our notarial seal and signature. The notation confirms it is a Certified True Copy of a Digital Document.
4. Separate Certification for Each Document
Each document must be certified separately. If you have multiple documents, each certified true copy is prepared and notarized on its own.
When Do You Need a Digital Certified True Copy?
Digital certified copies are often required when organizations will not accept an emailed document on its own. Instead, they ask for a notarized certified copy for added assurance.
Common uses include:
- Immigration applications with IRCC or foreign consulates
- University and college admissions, scholarships and credential evaluations
- Professional licensing and regulatory bodies
- Employment verification and background checks
- Court filings and legal proceedings
- Real estate and financial transactions
- Government and embassy submissions
What to Bring to Your Appointment
- The original digital document in electronic format (for example a PDF or official download)
- Valid government-issued photo identification
- Any written requirements from the organization that will receive the certified copy
If you are unsure whether your document qualifies as a digital original, please contact Notaryspace before booking.
Why Choose Notaryspace?
- Licensed Ontario notaries with experience certifying digital documents
- Fast, reliable service with flexible scheduling
- Options for in-person or remote appointments, where permitted
- Accepted by government agencies, courts, schools and employers
- Transparent pricing and responsive support
Ready to get started? Request service online and our team will guide you through the next steps.
Frequently Asked Questions
Can you certify a digital document if I only have a printed copy?
Yes. If the document clearly originated from a digital source, we can certify a true copy of the printed version. For physical originals like passports or paper certificates, we provide a separate Certified True Copy of Physical Documents service.
Do I need the original paper document?
No, for digital certified copies the original is the electronic file. For paper documents, the original must be presented in person for certification.
Will the wording say it is a copy of a digital document?
Yes. Our notarial wording specifies that the certified copy was made from an electronic document, which is what many institutions now expect.
Can this be done remotely?
Ontario permits remote notarization in many situations. We will confirm eligibility for remote service based on your document type and destination.
Disclaimer
This page provides general information about Digital Certified True Copy services and does not constitute legal advice. Requirements can vary by institution and jurisdiction. Please confirm the exact format they require and consult a legal professional if you need legal advice about your specific situation.