Transferring a Used Vehicle in Ontario

When transferring ownership of a used vehicle in Ontario, the Ministry of Transportation of Ontario (MTO)
requires specific documents, including the Used Vehicle Information Package (UVIP) and the
Used Vehicle Transfer Form. These documents must be completed accurately by both the buyer
and the seller and are required for registering the vehicle under the new owner’s name.

Notaryspace assists with the notarization of Sworn Statements and other supporting documents required
during the transfer process, especially in cases where a vehicle is transferred between eligible family members.

Family Gift Transfers (Tax-Exempt Transfers)

In Ontario, you may transfer ownership of a used vehicle to a qualifying family member without paying
the Retail Sales Tax (RST). To complete this process, you may be required to sign and swear a
Sworn Statement for a Family Gift of a Used Motor Vehicle.

This form must be signed in front of a Notary Public or Commissioner of Oaths.
At Notaryspace, we notarize these forms and ensure they are properly executed for acceptance by ServiceOntario.

You must bring valid identification, such as:

• Driver’s licence
• Passport
• Ontario Photo Card
• Government-issued ID with full name and photo

What Is Included in the Used Vehicle Transfer Form?

The Used Vehicle Transfer Form is included in the UVIP and contains essential information about the sale
or transfer of the vehicle. Both the buyer and seller must complete their respective sections.

1. Vehicle Information

• Year, make, model
• Vehicle Identification Number (VIN)
• Odometer reading at the time of sale
• Sale type (e.g., “as is” or with warranty)

2. Seller’s Information

• Seller’s name and address
• Signature of the seller
• Date of sale

3. Buyer’s Information

• Buyer’s name and address
• Signature of the buyer
• Date of sale

4. Sale Details

• Purchase price
• Trade-in details (if applicable)
• Registered liens
• Date of transaction

5. Seller’s Declaration

The seller must declare whether the vehicle has been branded (e.g., salvage, rebuilt, irreparable)
and provide any relevant history regarding accidents or major repairs.

6. Buyer’s Declaration

The buyer must confirm that they received the UVIP and understand the vehicle’s branding and history.

Documents Commonly Required for a Vehicle Transfer

• Used Vehicle Information Package (UVIP)
• Bill of Sale
• Vehicle Ownership Permit
• Sworn Statement for Family Gift Transfers
• Safety Standards Certificate (if required)
• Valid insurance documentation

Notaryspace assists specifically with the notarization of Sworn Statements and declarations required by
ServiceOntario during the transfer process.

Why Notarize Your Used Vehicle Transfer Form?

ServiceOntario requires many vehicle transfer declarations to be sworn in front of a Notary Public,
especially when the transfer involves:

• A family gift with tax exemption
• Special ownership circumstances
• Missing documents
• Affidavits explaining discrepancies or ownership issues

A properly notarized statement ensures your documents are accepted and prevents delays during registration.

How Notaryspace Can Help

• Notarization of Sworn Statements for family vehicle transfers
• Certified true copies of supporting documents (when required)
• Assistance verifying identity for the signing process
• Clear guidance on how to complete your forms properly
• In-person and online notarization where permitted by Ontario law

You may bring your forms unsigned, and we will guide you through the notarization process.

Book an appointment or
contact us to get started.

Frequently Asked Questions

Can I transfer a vehicle to a family member without paying tax?

Yes, qualifying family transfers may be exempt from RST, but you must complete a sworn Family Gift form
and provide the required supporting documents.

Does the Used Vehicle Transfer Form need to be notarized?

The form itself does not normally require notarization, but the Sworn Statement for Family Gift
and other ownership declarations often do.

Do both the buyer and seller need to be present?

Only the person making the sworn declaration needs to be present for the notarization.
Buyer and seller signatures on the UVIP form do not need to be notarized.

Can I bring digital documents?

For notarization, you must bring physical identification. We can assist with printed forms if needed.