Certifying Electronic Documents Online in Ontario

Need an electronic document certified or notarized? Notaryspace can assist with secure certification using in person or remote options where permitted.

Many organizations accept electronic documents such as PDF files and digitally signed forms.
In some cases, you may be required to have an electronic copy notarized or certified to confirm
authenticity, identity, and signature. Notaryspace offers a clear and secure process to help you
certify electronic documents.

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How to Get an Electronic Document Notarized

The steps below outline a typical process for certifying electronic documents. Requirements may
vary depending on the receiving organization and the document type.

Step 1 Contact the Notary

Contact Notaryspace to explain your request for certifying electronic documents. You may contact
us by phone or email to schedule an appointment and confirm requirements.

Step 2 Prepare the Documents

Prepare the electronic documents you need certified. Ensure the document is complete and accurate
before submission. Include any instructions provided by the requesting organization.

Step 3 In Person or Remote Verification

Depending on the document and applicable rules, verification may be completed in person or through
a permitted remote process. Remote notarization may include video verification and electronic
signatures where allowed.

Step 4 Verify Identity

You must present valid identification so the Notary Public can confirm your identity.

Accepted identification may include:

Passport
Canadian drivers licence
Ontario photo card
Permanent Resident card
Other government issued photo identification

Step 5 Notary Certification

The Notary Public reviews the document and completes the required notarial act. This may include
adding an electronic notary seal or signature and completing the required wording.

Step 6 Certificate or Acknowledgment

A notarial certificate or acknowledgment may be attached or electronically associated with the
document depending on the required format.

Step 7 Payment

Fees depend on the document type and complexity. Fees are confirmed before the notarization is
completed.

Step 8 Use the Certified Document

Once notarized, the certified electronic document can be submitted to the requesting organization.

Important Notes

Not all organizations accept electronically notarized documents. Always confirm acceptance in advance.
Do not sign documents in advance unless instructed to do so.
Remote notarization availability depends on the document and applicable rules.

Book an Appointment

To learn more about online procedures for certifying electronic documents, submit your request
using the link below.